Executive Assistant to Startup Job at Northbound Search, New York, NY

OWRveWo0TXErUE9ZQjNoZGp3bFN6RTROTnc9PQ==
  • Northbound Search
  • New York, NY

Job Description

A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm’s New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast-paced, high-performance environment.

The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism.

Key Responsibilities

Executive Support

  • Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics

  • Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish

  • Manage priorities, track follow-ups, and ensure timely execution on key deliverables

  • Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international

  • Handle confidential information with sound judgment and discretion

Office Management

  • Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment

  • Serve as primary point of contact for the firm’s external vendors and building management

  • Support onboarding and offboarding processes for employees and contractors

  • Manage expense reports, invoice processing, and budget tracking related to office operations

  • Coordinate internal events, team meetings, and firmwide communications

  • Identify and implement process improvements to enhance efficiency and organization across the office

Qualifications

  • Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services

  • Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities

  • Strong written and verbal communication abilities, with a professional and polished presence

  • High level of integrity, discretion, and confidentiality in handling sensitive matters

  • Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred

  • Hands-on, proactive, and resourceful with a “no task too small” mentality

  • Ability to work both independently and collaboratively in a small, fast-paced office environment

Compensation & Benefits

  • Base salary: $120,000 – $160,000 (commensurate with experience)

  • Annual discretionary bonus

  • Comprehensive medical, dental, and vision insurance

  • 401(k) with employer contribution

  • Generous paid time off and firm holidays

  • Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

Job Tags

For contractors, Work at office, Shift work,

Similar Jobs

Lensa

Work from home- Online ESL Teacher !! Job at Lensa

 ...helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes...  ...a passion for teaching, you've found the perfect place! Working With YiYiEnglish YiYiEnglish puts the upmost care and attention... 

jobr.pro

Assistant Store Manager - Grow Eco-Fashion Experience Job at jobr.pro

A sustainable fashion company is seeking an Assistant Store Manager in Miami. The role requires a minimum of 4 years of retail management experience and a strong focus on customer service and operational excellence. Responsibilities include driving sales, leading the team... 

Oakwood Labs

Biomedical Engineer/Chemical Engineer Job at Oakwood Labs

 ...Operating Procedures (SOPs) Attributes required include: Bachelor of Science, Masters, or PhD Degree in Biomedical or Chemical Engineering or closely related science field with chemistry and mathematics in coursework Basic lab skill obtained from college... 

BARTSCH MANAGEMENT, LLC

Residential Regional Property Manager Job at BARTSCH MANAGEMENT, LLC

 ...SUMMARY OF FUNCTIONS: We are seeking an experienced and results-driven Regional Property Manager to oversee the operations and performance of an assigned portfolio of residential properties within their region. The ideal candidate will be responsible for ensuring efficient... 

Bishop Luers High School

Bishop Luers High School, Fort Wayne - Theology Teacher Job at Bishop Luers High School

 ...and development through their assigned classes and duties and supports and strengthens the mission of Bishop Luers High School. The Theology teacher brings the Catholic Faith alive for students by teaching the curriculum based on the USCCB frameworks. Responsibilities...